Introduction

Including hyperlinks in your documents is a powerful way to make them interactive and navigable. Whether you're working in Microsoft Word or Google Docs, you can easily insert hyperlinks to web pages, files, or even email addresses. Additionally, you can include phone numbers to allow readers to call or contact you directly from the document. This article provides step-by-step instructions for creating and managing hyperlinks in both Microsoft Word and Google Docs.

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Microsoft Word: A step-by-step guide for hyperlinks, email addresses, and phone numbers

1. Open Microsoft Word and create or open a document

   • Launch Microsoft Word on your computer and create a new document or open an existing one.

2. Insert hyperlinks

   • To insert a hyperlink, highlight the desired text or place the cursor where you want the hyperlink.
   • Go to the "Insert" tab in the toolbar and click on "Link" or "Hyperlink".
   • In the link field, enter the URL of the web page you want to link to.

3. Insert email addresses

   • Highlight the text or place the cursor where you want the email link.
   • Go to the "Insert" tab and click on "Link" or "Hyperlink".
   • Choose "Email Address" and enter the email address in the text box.
   • Optionally, add a subject for the email and click "OK" to insert the link.

4. Insert phone numbers

   • Highlight the text or place the cursor where you want the phone number link.
   • Go to the "Insert" tab and click on "Link" or "Hyperlink".
   • In the address field, type tel: followed by the phone number without spaces.
   • Example: tel:+46701234567

5. Format hyperlinks (optional)

   • To format hyperlinks or email links, right-click on the link and select "Edit Hyperlink" to adjust text, font, color, etc.

6. Save the document

   • Save the document by clicking "File" > "Save As" and choose the location and file name.

7. Convert to PDF

   • To ensure hyperlinks are preserved, select "Best for electronic distribution and accessibility".

8. Verify links in PDF

   • Finally, verify the hyperlinks, email links, and phone numbers in the saved PDF by opening it and checking that they work correctly and are clickable.

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Google docs: A guide for hyperlinks, email addresses, and phone numbers

1. Open Google docs and create or open a document

   • Open Google Docs by going to Google Drive.
   • Create a new document or open an existing one to start working.

2. Insert hyperlinks

   • Highlight the desired text or place the cursor where you want to insert a link.
   • Click on "Insert" in the menu bar and select "Link".
   • In the link field, enter the URL of the web page you want to link to.

3. Insert email addresses

   • Highlight the text or place the cursor where you want the email link.
   • Click on "Insert" in the menu bar and select "Link".
   • In the link field, type mailto: followed by the email address.
   • Example: mailto:example@example.com

4. Insert phone numbers

   • Highlight the text or place the cursor where you want the phone number link.
   • Click on "Insert" in the menu bar and select "Link".
   • In the link field, type tel: followed by the phone number without spaces.
   • Example: tel:+46701234567

5. Format hyperlinks (optional)

   • If necessary, right-click on the hyperlink and select "Edit link" to adjust the text, color, or style.

6. Save the document as PDF

   • When all hyperlinks are inserted, click on "File" > "Download" > "PDF Document (.pdf)" to save the document as a PDF file with preserved hyperlinks, email addresses, and phone numbers.

7. Verify links in PDF

   • Open the downloaded PDF file to ensure that the hyperlinks, email addresses, and phone numbers work and lead to the correct destinations.