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Annual cycle for admins in Cosafe

This guide is intended for administrators who want a recommended year-round schedule for maintaining the Cosafe platform.

Maintaining a structured approach to safety and crisis management is essential for any organisation. The Cosafe platform offers a comprehensive solution to streamline these processes. This guide provides administrators with a recommended annual cycle to ensure that all aspects of the Cosafe platform are effectively utilised and maintained throughout the year.

Annual cycle overview​

The following timeline outlines key activities and checkpoints for administrators to manage the Cosafe platform efficiently:

January - February​

March - April​

  • Conduct an exercise in Cosafe; for help, see our article Practice alarms in Cosafe.
  • Test the alarm system and encourage all users to participate.
  • Check Cosafe's latest releases and inform users about any important updates.

May - June​

  • Clean and update the user list based on activity.
  • Review group affiliations and permissions.
  • Remind users to update their Cosafe apps before the summer.

July is intentionally excluded from the annual cycle, as it is peak season for summer vacation and administrator/user activity is typically low.

August - October​

  • Follow our article Back from vacation - admin & user readiness guide.
  • Ask users to test the alarm on their devices.
  • Check Cosafe's latest releases and identify any important updates.
  • Ensure all users are correctly grouped and that no old accounts remain.
  • Update and review your checklists.
  • Review your alarm configurations and preselected groups.
  • Remind users to update their apps before the end of the year.
  • Plan an exercise in Cosafe; for help, see our article Practice alarms in Cosafe.

November - December​

  • Conduct an exercise in Cosafe; for help, see our article Practice alarms in Cosafe.
  • Read Cosafe's holiday letter for exciting news!
  • Check Cosafe's latest releases and identify any important updates.
  • Ensure all users are correctly grouped and that no old accounts remain.
  • Remind users to update their apps before the end of the year.
note

This annual cycle serves as a guideline. Organisations may adjust the timeline and activities based on specific needs and operational requirements.